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The Future of Software Engineering Conferences: A New Zealand Perspective

Kelly Blincoe, Sherlock A. Licorish, Judith Fuchs, Amjed Tahir

TL;DR

This work identifies barriers such as high travel costs, misaligned academic calendars, and limited representation, and proposes strategies including hybrid participation, cost-conscious venues, and governance reforms to promote equitable global participation and strengthen the SE research community.

Abstract

Software engineering (SE) conferences are vital for knowledge exchange and collaboration, yet can also involve significant barriers for researchers in geographically distant regions such as New Zealand. We identify barriers such as high travel costs, misaligned academic calendars, and limited representation, and propose strategies including hybrid participation, cost-conscious venues, and governance reforms. We make recommendations to promote equitable global participation and strengthen the SE research community.

The Future of Software Engineering Conferences: A New Zealand Perspective

TL;DR

This work identifies barriers such as high travel costs, misaligned academic calendars, and limited representation, and proposes strategies including hybrid participation, cost-conscious venues, and governance reforms to promote equitable global participation and strengthen the SE research community.

Abstract

Software engineering (SE) conferences are vital for knowledge exchange and collaboration, yet can also involve significant barriers for researchers in geographically distant regions such as New Zealand. We identify barriers such as high travel costs, misaligned academic calendars, and limited representation, and propose strategies including hybrid participation, cost-conscious venues, and governance reforms. We make recommendations to promote equitable global participation and strengthen the SE research community.
Paper Structure (17 sections, 1 figure, 1 table)

This paper contains 17 sections, 1 figure, 1 table.

Table of Contents

  1. Introduction
  2. Challenges
  3. Distance and travel challenges
  4. Financial challenges
  5. Challenges to obtain a visa to participate
  6. Misaligned academic calendars
  7. Participation in steering committees
  8. Skewed research participant demographics
  9. Opportunities for the future
  10. Hybrid/virtual conferences
  11. Enhance geographic diversity
  12. Flexible pricing structures
  13. Reduce overall costs
  14. Broadening participation and designing impactful conference tracks
  15. Promote diversity in steering committees
  16. ...and 2 more sections

Figures (1)

  • Figure 1: World map. North America and Europe in blue. The "Not North America/ Europe" region is shown in grey and orange (New Zealand). Generated by Microsoft Copilot.